Terms and Conditions of Participation

Carefully read the following terms and conditions before submitting your application for the 2018 Winter Park Paint Out. By signing, you acknowledge and agree to abide by the terms. If you have any questions, you may write the Artists Selection Panel at info@winterparkpaintout.org for additional information or clarification. Thank you.

Purpose of Event:

• To promote plein air painting and sell the work you create during the Paint Out
• To raise money for the Albin Polasek Foundation
• To draw attention to the beauty and charm of the Polasek and its gardens as well as that of our surrounding community and central Florida

Artist Participation:

The Winter Park Paint Out is limited to 25 artists. All artists are required to participate and paint for the entire week of the event, and attend the Garden Party on Saturday, April 28, 2018. Should an artist find he/she must leave before the end of the week his/her artwork must be removed from the exhibition and sale.

Artist Check-In:

Registration and canvas stamping begins Sunday, April 22, from 10 a.m. to 4 p.m. Artists must check in no later than 12 noon on Monday, April 23. Artists arriving after 12 noon without prior organizer approval will not be allowed to participate.

Kick Off Painting:

Each artist is invited to hang one (1) painting to show and sell at the start of the Paint Out. This painting must be a recent plein air work created before the event. Our preference would be paintings of the Winter Park area or a Florida landscape.

Sales Commission:

The Albin Polasek Foundation will receive a 50% commission on all works sold with 50% of the proceeds going to the artist. This includes artwork produced during the event as well as the single non-Paint Out “kick off” painting. Artists will be paid no later than May 31, 2017. Only works by invited artists are eligible for exhibition and sale. Any artist who leaves early will be subject to the sales commission for artwork sold during the Paint Out.

Off-Easel Sales:

Selling off the easel is not permitted. We have a voucher system in place whereby a member of the public can reserve a painting for later pickup and purchase at the Polasek.

Awards:

The Winter Park Paint Out is not a painting competition. No awards, ribbons or prize money will be given out during this event.

Paint Out Area:

The Paint Out boundaries include any area in the Winter Park, Orlando and Maitland areas and are subject to change. Artists are free to select any location or subject matter as long as it is within those boundaries. Artists must sign up to paint during at least one half day time slot on the Polasek grounds.

Framing:

All paintings must be wired and ready to hang. Framed artwork is preferred for both ease of handling and attractiveness to our buyers. We will accept gallery wrapped canvases (minimum 1.5” deep) if the edges are painted or toned and the entire work is dry to the touch.

Display Areas:

Each artist will be assigned a 4’x8’ or a 4’x7’ peg board display space located in the Polasek’s galleries. Display areas will be assigned by random drawing during the Paint Out Kick-Off Party.

Size of Works and Displays:

Artists can create as many works as they wish and of any size as long as they will all fit in their assigned display area. The maximum usable width for the display stands is about 42” wide (slightly less than four feet). The Polasek’s curator will hang a few selected works on gallery walls during the course of the Paint Out. This should provide a bit of space for display of larger works, but availability is not guaranteed.

Canvas Stamping:

Registered artists must have their canvas, panels or papers stamped before painting. Artists are to note the location of the painting on the back of the work for future reference. We will stamp as many canvases as you like. The primary purpose of the stamp is to indicate the provenance of the artwork and show that it was produced during the 2018 Winter Park Paint Out.

Use of Image and Name:

Printed and electronic images of artwork and artists’ names may be used by the Polasek and the Winter Park Paint Out for publications, matters and events related thereto including, but not limited to the Paint Out and the Polasek websites for the duration of the event and exhibition and to promote future Paint Outs. Copyright of the artwork remains the sole property of the artist.

Housing:

Out-of-town artists are welcome to make their own housing arrangements for the Paint Out. Upon request, the organizing committee will match up any out-of-town artist with a host family or individual in the area. Artists are asked to leave a “Thank You” painting done during the Paint Out for their hosts in appreciation for the accommodations received. Hosts are not responsible for artist’s meals or transportation.

Meals:

Organizers will provide a continental breakfast including muffins, coffee, juices, etc., each day of the Paint Out. Lunches & snacks will be provided in the Artist Hospitality Area. Evening events planned for Monday, Wednesday, and Saturday nights will include hors d’oeuvres. Thursday nights V.I.P. party will include dinner. Artists are responsible for all other meals.

Art Pick Up:

The Winter Park Paint Out officially ends after the Garden Party on Saturday, April 28, 2018. We prefer artists to pick up their unsold paintings the following day on Sunday, April 29, 2018 from 10 a.m. and 4 p.m. Out-of-town artists may make arrangements, in advance, with the curator to pick up their unsold paintings at 9:30 p.m. after the close of the Garden Party.